SAFER Monthly Meeting Minutes - February 2020 - Newport Beach Fire - CalOSHA

SAFER Meeting Minutes

February 21, 2020

Newport
Beach Fire Department – Marina Park Community Center

1600 West
Balboa Boulevard, Newport Beach, CA  92663

SAFER Board Attendees: VP Weise, Past
President Gurrola, Sczcepanek, Seely , Sposado,  Tracy Rabe

0943     Meeting
called to order – Vice President Weise welcomed SAFER and opened the meeting, introduced
Chief Lucus and Capt Kevin Tiscareno who led the flag salute and a moment of
silence for those who’ve made the ultimate sacrifice. A brief overview of the NBFD
missions / resources was presented to the attendees.  

**Thanks to 3-M - Scott  for morning hospitality.

Committee Reports:

NFPA – Dick Weise – Meeting next month in Orlando: Helmets Boots and Gloves:
How they inter- connect and best practices for SCAM, Looking at fire shelters
for developing improved performance standards.

Cal-OSHA –  Scott Hudson (via email):
Nothing to report

Vender Liaison – FH World will be in Las Vegas 2-24-2020

Safety and Training:

Apparatus: Rob Sczcepanek discussed the USFA publication – “Alive on Arrival” –
Publication “Tips for safe emergency vehicle operations” for distribution.
(“Alive on Arrival”  by
the US Fire Administration)

·       Discuss the tips for safe emergency vehicle operations.

·       Utilize and distribute handouts of ‘Alive on Arrival”

·       Discuss the main topics and bullet points

Technology – See Website, Facebook, twitter, LinkedIn

Treasurer – Tony Duran (Via email to board members) Savings and Checking was
reported to Board Members (Not posted herein for privacy / security reasons)

Communications – Tracy / Tony: Please “sign-in” to receive emails and be included on
meeting minutes

SAFER Meeting Program(s):

How to Survive a
Cal/OSHA Investigation

Kevin Tiscareno,
Newport Beach Fire Department Training Captain / Fire Investigator CFI

File provided to attendee’s with NBFD
Heat Illness policies and a Cal/OSHA Document Request Form

Mission of Presentation:

• Network and Establish New Relationships

• Understand CAL OSHA Expectations

• Ask Questions  

  Newport Beach Fire Department:

• Established in 1911

• Fire Chief Jeff Boyles

• Population of 90,000. Increases during good weather and holidays.

• 8 Fire Stations Combined With Lifeguard Operations 

• 119 Sworn Personnel

• Three Transport Medic units and Surge Ambulances

History of incident:

• Six week Firefighter Academy with Five Recruits - August
  7, 2017 – September 15, 2017

• Incident Occurred on August 15

• CAL OSHA Investigated from August 2017 – February 2018 (6 months)

• Day of the incident  - RIC Training – Denver Prop – Firefighter Mark Langvardt LODD 1992

• Firefighter Displayed signs of fatigue and was vomiting

• Firefighter became a patient and was transported to Hoag

• Diagnosed with dehydration and rhabdomyolysis - (Breakdown
  of muscle tissue that releases a damaging protein into the blood)

  NOTIFICATIONS:

• Chain of Command to Fire Chief

• Email with Synopsis of Incident
  Notified Family

• Workers Comp Paperwork
  CAL OSHA Notification

  CAL OSHA investigation - August 16, 2017:
  

• CAL OSHA senior safety engineer showed up to training center

• Requested the Safety Officer in Charge of the Training

• Document Request Sheet

• Photos, Interviews, and Visual Inspection of Site

  Documents :

• OSHA document request sheet
  2017 -heat stress power point

• City heat illness prevention program
  Department incident rehab policy

• Incident safety briefing policy

• Site map and ICS forms

• Blue sheet/green Sheet (6, 12, and 7)  
  NBFD restroom training
  
  Investigation outcome:
  No recommendations or fines

  Tips for success:

• Give Clear Expectations and Provide Leaders Intent to Academy Instructors  
  Be Friendly and Display a Positive Attitude

• Have Confidence and Assure OSHA Representative the Department/City Have All Required
  Documents

• Regroup with Superiors After OSHA Meeting to Provide Documents Requested from OSHA 
  
  
  
  
  

• Presented by: Kathy J.
  Armas, CAL/OSHA Senior Enforcement Training Engineer
  

  The Division of Occupational Safety and Health (DOSH), better known as Cal/OSHA, protects and improves the health and safety of working men and women in California and the safety of passengers riding on elevators, amusement rides, and tramways – through the following activities:

• Setting and enforcing standards

• Providing outreach, education, and assistance

• Issuing permits, licenses, certifications, registrations, and approvals

  Cal/OSHA’s Role in California:

  Cal/OSHA has jurisdiction over every employment and place of employment in California

• —Enforcement

• 26 enforcement field offices

• Workplace Accidents / Complaints

• Consultation

• On-site visits

• Offsite consultation (Telephone Support)

• Educational materials

• Outreach and education

  Cal/OSHA Standards Board creates regulations

  —Cal/OSHA Appeals Board hears appeals to violations.

  —Why CalOSHA Investigates Workplace accidents:

• To determine the cause(s)

• To determine whether violations caused accident

• —To determine whether citations should be issued

• —Prevent similar accidents

• Obtain abatement on the hazardous condition(s) by issuing citations

  Accident Investigations are harder because we are not there to see it happen.

  
  —CalOSHA Investigation/Inspection Process

  1.Review CalOSHA reports (accident, complaint, referral forms)

  2.Unannounced visit – (LC6321)

  3.Opening conference

  Opening Conference:

• —ID self/credentials

• —Safety and Health representative who has authority to give consent for the inspection.

• —Explain reason for visit

• —Union vs. non-union

• —Permission to inspect

  —Walk-around:

• Understand work area and key processes

• —Document conditions and work practices

• —Photographs / Videos

• —Interview employees

• —Measurements
  —IH Samples

• Collect physical evidence

• —Additional documents review

  CalOSHA Investigation/Inspection Process:

  1.Review CalOSHA reports (accident, complaint, referral
  forms)

  2.Unannounced visit – (LC6321)

  3.Opening conference

  4.Onsite inspection of the worksite
  (walkaround)

  5.Exit Conference

• Inform ER preliminary findings

• Possible Title 8 violations

• Anticipated closing date

• Hazards which will need abatement

• Additional documents/information may be requested

  —CalOSHA Investigation/Inspection Process:

  1.Review CalOSHA reports (accident, complaint, referral
  forms)

  2.Unannounced visit – (LC6321)

  3.Opening conference

  4.Onsite inspection of the worksite
  (walkaround)

  5.Exit Conference

  6.Regulatory review

  7.Citation determination &
  issuance

  8.Closing Conference

  Closing Conference:

• —Discussions of any enforcement actions

• Citations which will be issued

• Posting requirements of the citation

• Abatement requirement

• —Follow up inspections

  
  Informal conference information

  Appeal process – Formal appeal must be filed

  
  —CalOSHA Investigation/Inspection Process:

  1.Review CalOSHA reports (accident, complaint, referral
  forms)

  2.Unannounced visit – (LC6321)

  3.Opening conference

  4.Onsite inspection of the worksite
  (walkaround)

  5.Exit Conference

  6.Regulatory review

  7.Citation determination &
  issuance

  8.Closing Conference

  9.Appeal process

  
  Appeal Process:

• —Formal appeal must be filed properly

• —Informal Conference

• —Prehearing Conference

• Hearing conducted by an Administrative Law Judge

  —Nationally:
  5,250 workers were killed on the job
  in 2018 (averages 100/week or 14 deaths/day)**.

  California 2018 Stats - 422 fatalities

  5147 workplace fatalities in  2017*

  2% i

  •Fire
  Fighting and prevention workers*

  §35 fatalities in 2017

  §33 fatalities in 2018

  
  Globally,
  an estimated additional 50,000
  to 60,000 workers die
  from occupational diseases every
  year which are not reported.

  —In 2017, *88 firefighters died while on-duty

  —(FEMA / US Fire Administration
  report – 2017)

  In 2018, *82 firefighters died while on-duty

  (FEMA / US Fire Administration
  report – 2018)

  —In 2019, **58 firefighters fatalities were reported

  (U.S. Fire Administration,
  Data…/Statistics/ Firefighter Fatalities)

  —Fire
  fighters fatal injury rate

  There are about 1.1 million fire fighters in the U.S. Approximately 336,000 fire fighters are career fire fighters,

  812,000 are volunteers, and 80 to 100 die in the line of duty each year.

  —NIOSH Fatality Reports:
  —Cal/OSHA Statistics:
  NAICS – 922160 – Fire Protection

  —2016 – 2019 - California

  56 – Accidents

  4 - Fatalities

  —3 – Fall related

  —21 - Cases – heat related

  —21 - cases – training related

  —Top 10 Violations by Title 8
  Section

  1)§ 3203  Injury
  and Illness Prevention Program (IIPP) -
  GISO

  2)§ 3395  Heat Illness Prevention

  3)§ 1509  Injury and Illness Prevention Program (IIPP)
  - Construction

  4)§ 3314
    Control of Hazardous Energy (Lockout Blockout
  Tagout)

  5)§ 5194
    Hazard Communication

  6)§ 342
    Reporting Fatalities and Serious
  Injuries

  7)§ 5162
    Emergency Eyewash/Shower

  8)§ 5144
    Respiratory
  Protection

  9)§ 6151
    Fire Extinguishers

  10)§ 3276  Portable Ladders

  Employer Responsibility:

  Every California employer is required —To provide a safe and healthful workplace for his/her employees (LC6400)

  To have an effective written Injury and Illness Prevention Program (T8 CCR Sec. 3203)

  Establish, implement, and maintain an effective IIPP (I2P2)

  —Employers must evaluate their program periodically to keep it current and effective for the protection of employees.

  —Inspect the workplace to identify and correct unsafe and unhealthful hazardous conditions.

  Responsible Person for program implementation:

• Safety Compliance

• Safety Communications

• .Hazard Assessment

• .Hazard Control / Elimination

• Accident Investigations

• Safety and Health Training

  —Employer Responsibilities:

  —Make sure employees have, use, and properly maintain safe tools and equipment.

  —Establish or update operating procedures and communicate them so that employees follow
  safety and health requirements.

  —Provide medical examinations

  Provide required training

  
  
  Common Hazard Exposures for Firefighters:

• —Heat Illness

• —Overexertion / Rhabdomyolysis

• Strains and sprains

• Motor vehicle accidents

• Burn risks *

• Struck by incidents –falling debris

• —Falls from heights

• —Asphyxia or smoke inhalation

  —Common
  Title 8 violations

  §3395. Heat Illness Prevention.

  —Access
  to water

  —Access
  to Shade

  —Weather
  Monitoring and Acclimatization

  —Employee
  and Supervisory Training about heat illness prevention

  —Written
  Procedures including Emergency Response

  —

  —Common
  Title 8 violations

  —§3209(a).
  Standard Guardrails –

  —guardrail shall consist of top
  rail, midrail or equivalent protection,

  —shall have a vertical height
  within the range of 42 inches to 45 inches to the floor

  —

  —§3210(d).
  Guardrails at Elevated Locations.

  —Openings in guardrails for ladderway access shall be protected

  —

  —§3328.
  Machinery and Equipment.

  —All machinery and equipment shall
  not be used or operated under conditions…that are contrary to the
  manufacturer's recommendations (a)

  —Machinery and equipment with
  defective parts which create a hazard shall not be used(c)

  —Common
  Title 8 violations

  —§3380.
  Personal Protective Devices.

  (f)(1) The employer shall assess the
  workplace to determine if hazards are present, … which necessitate the use of
  personal protective equipment (PPE). If such hazards are present, or likely to
  be present, the employer shall:

  (A)
  Select, and have each affected employee use, the types of PPE that will protect
  the affected employee from the hazards identified in the hazard assessment;…

  ●

  —§3382. Eye and Face Protection – …
  ER shall provide and ensure EE use protection suitable for the hazardous
  exposure.

  ●

  —Common
  Title 8 Applications

  —Common
  Title 8 Applications

  §3410. Wildland Fire Fighting
  Requirements.

  (§3401.
  Application…fire
  fighters… exposed to the hazards of fire fighting activity, and take precedence
  over any other Safety Order with which they are inconsistent.)

  (a) Head protection shall be worn by fire
  fighters whenever they are exposed to head injury hazard.

  (b) Employees exposed to eye/face injury hazards shall be
  protected…

  (c)
  Protection against burns on the ears
  and neck shall be provided

  (d)(1) Body protection shall be provided for
  fire fighting hazard exposures

  (e) Protective gloves shall be
  provided for each wildland fire fighter

  (f) Protective
  footwear shall be worn by fire fighters while engaged in wil

  (g) A
  fire shelter shall be provided and made immediately available for every fire
  fighter when engaged in fire fighting activities in wildlands

  —Recommended
  Hazard Reviews

  —Standard
  Operating Procedures/Standard Operating Guidelines

  —Training

  —Medical
  screening

  —Strategy
  and tactics

  —Communications
  

  —Personal
  protective equipment

  —Rotate
  firefighters to prevent over exertion

  —Inspect
  and maintain firefighting equipment

  —Learn
  safe lifting techniques

  —Be
  aware of the hazards associated with shift work and fatigue.

  —

  —

  —

  —

  —

  —

  —§5141.1 Protection from Wildfire
  Smoke.

  —(a) Scope.

  —(2) The
  following workplaces and operations are
  exempt from this section:

  —(E) Firefighters engaged in
  wildland firefighting.

  —Breathing
  Protection

  —If
  the air quality index is below 500 PM2.5,
  employees can request and voluntarily use a NIOSH approved filtering facepiece
  respirator.

  ØEmployers must provide exposed
  employees with training on how to properly use it.

  —

  —If the air quality index is above 150, employers are required to offer respirators.

  ØEmployers must provide exposed
  employees with training on how to properly use it.

  —

  —

  —§5141.1 Protection from Wildfire
  Smoke.

  —Protect
  employees exposed to wildfire smoke

  —Requires
  the following:

  —Identification of harmful
  exposures

  —Communication

  —Training and instruction

  —Control of harmful exposures

  —Specific particulate sampling
  requirements if an employer opts to monitor employee exposure with a direct
  reading instrument

  —

  —

  —How
  do you prepare?

  •Remember
  the “Hierarchy of Controls”

  oEngineering
  controls whenever feasible (for example, using a filtered ventilation system in
  indoor work areas)

  oAdministrative
  controls if practicable (for example, limiting the time that employees work
  outdoors)

  oProviding
  workers with respiratory protective equipment, such as disposable filtering facepieces
  (dust masks).

  —Protecting
  workers

  •Providing
  employees with respiratory protective equipment, such as disposable filtering
  facepieces (dust masks).

  •To
  filter out fine particles, respirators must be labeled N-95, N-99, N-100, R-95,
  P-95, P-99, or P-100, and must be labeled approved by the US National Institute
  for Occupational Safety and Health (NIOSH).

  •Approved
  respiratory protective equipment helps protect employees when the air is
  "Unhealthy," "Very Unhealthy," or "Hazardous.“

  —Understanding
  
  
  CCR T8 §342.
  
  Reporting
  Work-Connected Fatalities and Serious Injuries.

  —§342. Reporting Work-Connected
  Fatalities and Serious Injuries.

  (a) Every employer shall
  report immediately by telephone or telegraph to the nearest District Office of
  the Division of Occupational Safety and Health any
  serious injury or illness, or death, of an employee occurring in a place of
  employment or in connection with any employment.

  —§342. Reporting Work-Connected
  Fatalities and Serious Injuries.

  (b)
  Whenever a state, county, or local fire or police agency is called to an
  accident involving an employee covered by this part in which a serious injury, or illness, or
  death occurs, the nearest office of the Division of
  Occupational Safety and Health shall be notified by telephone
  immediately by the responding agency.

  —§342. Reporting Work-Connected
  Fatalities and Serious Injuries.

  (c) When
  making such report, whether by telephone or telegraph, the reporting party
  shall include the following information, if
  available:

  —§342. Reporting Work-Connected
  Fatalities and Serious Injuries.

  (c) :

  (1)
  Time and date of accident.

  (2)
  Employer's name, address and telephone number.

  (3)
  Name and job title, or badge number of person reporting the accident.

  (4)
  Address of site of accident or event.

  (5)
  Name of person to contact at site of accident.

  —Serious
  Injury/Illness Defined
  
  January
  1, 2020

  —Any hospitalization, regardless of length of time,
  for other than medical observation or diagnostic testing hospitalization.

  —Amputation

  —Loss
  of an eye; or

  —Serious
  degree of permanent disfigurement

  —

  —

  —Serious
  Injury/Illness Defined
  
  January
  1, 2020

  —Accidents that result in serious injury
  or illness, or death that occur in a construction zone on a public street or
  highway are now included by statute.

  —

  —Serious
  Exposure Defined
  
  January
  1, 2020

  —An exposure to a hazardous substance that
  occurs as a result of an incident, accident, emergency, or exposure over time
  and is in a degree or amount sufficient to create a realistic
  possibility that death or serious physical harm in the future could
  result from the actual hazard created by the exposure.

  —

  —

  —Reporting
  Penalties

  —$5000 for
  employers under §342(a)

  —$500 for
  fire or police under §342(b)

  Ø$5000 if
  their own EE is injured/ill

  —

  —KEY
  TAKE AWAYS

  —Make
  sure employees have, use, and properly maintain safe tools and equipment.

  —Establish
  or update operating procedures and communicate them so that employees follow
  safety and health requirements. (IIPP)

  —Provide
  medical examinations

  —Provide
  required training

  —Cal/OSHA
  is here to help!

  —Cal/OSHA
  has the following branches, programs and units:

  —Consultation
  Services Branch

  —Outreach
  Coordination Program

  —Alliance
  Program

  —Cal/OSHA
  Standards Board

  —Quarterly
  scheduled advisory meetings

  —Employers
  can write petitions for new standards

  —Employers
  can request variances

  —Public
  can comment on proposed regulations at meetings

  —Resources

  •Cal/OSHA
  https:www.dir.ca.gov/dosh

  •Cal/OSHA
  Worker Safety and Health in Wildfire Regions

  ohttps://www.dir.ca.gov/dosh/Worker-Health-and-Safety-in-Wildfire-Regions.html

  •Cal/OSHA
  Consultation

  ohttp://www.dir.ca.gov/dosh/consultation.html

  •Cal/OSHA
  Standards Board

  ohttps://www.dir.ca.gov/oshsb/oshsb.html
  

  —

• Insert PP’s here:

•  ** Round table was
  cancelled today due to long program delivery

• Next Meeting: Carlsbad in March